If you have a lot of calendars–personal, work, shared with your spouse, birthdays, etc.–like I do, this tip is for you. This article addresses MobileMe and Gmail Calendars.
My husband and I both use separate MobileMe accounts for personal calendars, and at work we use Google/Gmail Calendar. Happily, they all mesh with one another on your Mac in iCal and on your iPhone and iPad.
The MobileMe calendar has recently undergone an update, which some people cannot fully experience yet since you need Snow Leopard (OS 10.6.4+) on your Mac and iOS 4 on mobile devices (iPhone 3G and beyond). I recently did this update myself as I finally upgraded from my original iPhone to a 3GS. To read more on this update, go here: http://support.apple.com/kb/HT4037
Gmail calendars can use both Microsoft Exchange and CalDAV to synchronize with your devices. I have chosen CalDAV because it keeps your desired calendar colors across the board. Let’s get started:
1. Set up iCal on your Mac:
a. Click on iCal >Preferences. Click Accounts and then the + to add an account. Enter the email address and password as shown:
Repeat this step for each Gmail or MobileMe account you have. If you have multiple Gmail calendars there is one more step to get those “Delegates” to show up: Click the Delegates tab and check the box for each calendar you want to appear in iCal.
2. Set up your iPhone or iPad:
Tap “Settings” then “Mail and Calendars,” then “Add Account…”. Choose “Other”
Under the Calendars heading, tap “Add CalDAV Account”
Enter www.google.com for the server address, then enter the Gmail name and password. You’re done! Check your Calendar app now to see your main calendar.Now, go to this address to assign which calendar “delegates” to show: https://www.google.com/calendar/iphoneselect
If you have a MobileMe account and have not yet set up your calendar sync settings, repeat the account setup process and choose “MobileMe” instead of Other. After entering your MobileMe name and password, turn on the Calendar as well as Mail and Contacts if you want to sync those items as well.
Now the fun part: Assign calendar colors in iCal by choosing each calendar, and go to File>Get Info. I have my personal and work calendars in shades of pink, birthdays purple, meetings in blue and other people I share with in different color schemes. Choose what works best for your tastes. The iPhone will sync and does a good job of matching the colors.
iPhone/iPad Quick Tips:
To set your default calendar, go to Preferences>Mail, Contacts, Calendars. Scroll all the way down and you will see the option.
To choose which calendars to view, tap your Calendar app, then tap “Calendar” in the upper left corner. You can choose to “Show all Calendars” and then uncheck any you don’t want to view.
If you need more elaboration or assistance setting up your personal configuration, give us a call! We love making work more fun. -Amy
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